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Marriage Planner

 

Moulis Catering is proud to present The Wedding Planner - the most comprehensive list of wedding to-dos. You are about to undergo all that happiness without the stress of the great day. We have designed the wedding planner for you to help you organize your wedding. The planner, though comprehensive, is not exhaustive and may have to be adapted to accommodate the special customs and rites followed in your family.

How to decide a Wedding Location:

  1. Depending on the type of wedding, discuss the size and the number of functions with your side, your fiancé and both the family members.

  2. Put a ceiling on the number of guests at each event. Expect little more guests for each event.

  3. Start searching for the right venue(s).

  4. Give extra marks to the venues that have a comfortable road access and grand outlook.

  5. Check for enough parking space for your guests, number of rooms and safety measures. Check electrical facilities, ventilation and sanitary facilities. If it is outdoors, will the weather be good? Does the venue have a Fire Safety Certificate? Also, make certain there are no hidden costs such as cleaning up or valet service fees.

  6. Discuss with both the family heads and finalize the venue.

  7. Whatever you decide, make sure you place a deposit for the venue and have the booking confirmed in writing as soon as possible.

How to choose the right & the Best Catering Service:

  1. The success of many weddings rests upon the quality of the food and this is often the most expensive part of wedding.

  2. Remember the best catering service you have experienced in other weddings and approach them first.

  3. Try and get quotes from the best caterer/s sourced from different ways.

  4. Good 3 star Hotels can provide a professional service, but will be quite expensive.

  5. If you are using private caterers, interview them (avoid ordinary Hotels and Restaurants as far as possible), see their background and credibility in the market and discuss sample menus. Always discuss with the families that conducted a wedding through the caterer to know the direct experience in this area. NEVER DECIDE WITHOUT PROPER REFERENCE. AND NEVER BE CARRIED AWAY BY TALL PROMISES AND SMALL PRICES!

  6. Ensure that the caterer provides enough food for every guest and keeps the serving dishes full and attractive throughout the meal. An ongoing rapport with your caterer is vital for keeping track on the expected guests

THINGS TO DO

First Stage

  1. Always deal all the aspects with a smile.

  2. Decide the size of the wedding.

  3. The number of functions

  4. The number of guests expected for each function from both sides.

  5. Decide the city/town/area of the Wedding.

  6. Draw an overall budget (include the Jewels, Gifts, Venue, Catering to Honeymoon)

  7. Source of Finance

  8. Remember the best wedding you have attended and refresh your contacts with them.

  9. Create a timetable keeping your regular activities in mind.

Second Stage

  1. Allocate responsibilities between both Bride/Groom families. Create a list yourself for the other family also. Think about your family and use their expertise. For instance, if your sister has a green thumb and likes to arrange flowers, let her, if your mother is a marvelous seamstress - engage her, and if your father is a good at organizing dinner, you might not need an event manager.

  2. Share the responsibilities within your family members. Create a list also for them and distribute to them well in advance. Request all the family members to draw up guest list and create the final list of guests.

  3. Visit design houses for wedding invitations. Try to choose a design along with your close ones. Make your invitation as much as unique and new within your budget.

  4. Book a professional photographer and/or videographer after seeing their previous work.

  5. Choose florist and a floral theme for your wedding.

  6. Discuss about trousseau, wedding, and reception outfits with your fiancé and start purchasing at the right places.

  7. Audition musicians/make music arrangements for the Sangeet/Music Concert. Try to give a list of Songs/numbers well in advance to the Musician.

  8. Decide upon you lighting requirements.

  9. Speak to travel agents about honeymoon destinations.

  10. Revise your wedding budget; compare the estimates from all your wedding professionals.

  11. Set dates for pre-wedding celebrations.

Third Stage

  1. Have all your bookings confirmed in writing.

  2. Book Iyer/Pandit/Granthi for the ceremonies.

  3. Maintain good contacts with all your wedding professionals: caterers, florist, musicians etc

  4. Start inviting your close circle friends, relatives and outstation guests first and complete the invitation list before15 days of the wedding.

  5. Choose wedding rings.

  6. Keep a record of acceptances and refusals.

  7. Finalize your honeymoon plans, make sure your passports and vaccinations are up-to-date and you have applied for all necessary visas

  8. Book accommodation for out-of-town guests

  9. Plan your menu and any special requirements with the caterers

Buckle up... 1 month to go

  1. Be sure your wedding clothes are collected and ready to wear

  2. Make appointments with hair-dresser and beautician

  3. Organize Mehendi artist

  4. Order Mithai and related items

  5. Finalize plans for the Sangeet

  6. Book your hotel for your wedding night if required

  7. Make sure that you and the groom have luggage for the honeymoon

  8. If required, book a Open Car/Horse and some musicians for the groom's arrival

Lets get cracking... 2 weeks to go

  1. Finalize the number of guests and inform the caterers in writing.

  2. Arrange for all your Dresses and Saris to be ironed and packed.

  3. Confirm with the florist the exact arrangements for collection or delivery of all flowers.

  4. Make final checks on all your bookings

  5. Order relevant traveller's cheques or foreign currency, if needed.

All set... 1 week to go

  1. Confirm all bookings

  2. Confirm final guest list

  3. Confirm menu with caterers

  4. Arrange for drinks / ice creams / gift bags to be delivered.

  5. Confirm arrangements for hired crockery, cutlery, glassware or table linen.

  6. Your wedding clothes should be ready, try on outfits.

The day before the wedding

  1. Your florist should prepare and soak all flowers and foliage and have them ready.

  2. Make sure wedding cars are well-serviced and clean.

  3. Pack your honeymoon suitcase, ready for delivery to the reception. Make sure your fiancé has packed his/her suitcases.

  4. Visit the hairdresser and beautician (avoid heavy makeovers - you can always look appealing if you wear a smile on your face).

  5. Try to relax and have an early night.

How to order Invitations:

  1. A unique card with an elegant design with carefully chosen words of love and humbleness is well appreciated.

  2. Invitation cards give your guests the first impression that expresses the style of the wedding. They shall be imaginative but elegant.

  3. See to that your card has more earthy colours rather than dashy florescent colours.

  4. If your plan is to print less than 1000 invitations, opt for Screen Printing to save cost at the same time giving your invitation an ethnic look.

  5. Remember to send one card to each family on your guest list. It is a nice gesture to send an invitation also to friends and relatives who you know will be unable to attend.

  6. Place the entire order at the same time to save production costs.

  7. Order a few extra invitations to allow for damages and unforeseen invitees.

  8. Invitations should be sent out no sooner than two months in advance for the NRI Invitees, one month in advance for the Outstation Invitees and two weeks in advance to the Local Invitees. This way, your guests will not forget your wedding date and would be easy for them to make plans to attend the wedding.

Photography/Videography:

  1. The most memorable and of course, the most expensive event of your life has to be well recorded for the future.

  2. Remember the photographer near your place who shot the best of you or your friends.

  3. Discuss your tastes and check whether he had handled similar weddings.

  4. Discuss with your photographer and develop an understanding of what kind of pictures you would like. Explain all the religious events going to take place in your wedding one by one. Once he gets an idea of the type of wedding you are having, he will be able to perform better.

  5. Book your photographer as soon as you have seen his previous work and are satisfied with it.

  6. Ask them to appoint assistants for the group shots and him to take care of the VIPs and close up shots of Bride/Groom expressions.

  7. Most of the large photo-agencies have their own videographers, so work out a deal if you are having both a photographer and videographer.

Get the Best Florist:

  1. Flowers are an essential feature of any wedding event.

  2. The Flower decorations shall be made in areas like the front elevation of the venue, Back drop for the Bride & Groom, Malas, Reception Tables, Stages and all the entrances of the venue. Specially designed malas are easily available for all sorts of wedding.

  3. Refer his album and decide on him if he satisfies your need and fits in to your budget

  4. Most of the marriage halls have their own flower decorators who will do the background decorations, Malas, tables and front elevations of the venue.

Accommodation:

  1. Treat your guests from out of town with little more special care. After all they wanted to be with you and bless you for the best of your life.

  2. Arrange accommodations near the wedding venue. A nearby Hotel or a guesthouse that also suits your budget can be the best choice.

  3. See to that their morning breakfast and the night meal are available at the place you select for their stay.

  4. Prefer hotels/Guest houses that provides 24 hours check in and out.

  5. Prefer hotels/Guest houses that have in-house restaurants.

  6. Apart from your guests, you will need first night accommodation after your wedding and before your honeymoon.

  7. If you are not spending the night with your families traditional house, make sure you have booked a honeymoon suite; some hotels offer a suite Free to those who have held their reception at their Hotel as complimentary to the newly wedded.